Procurement Contract Manager at Vivo Energy

Job Description

Category Management :

• Utilize procurement expertise to deliver the target results Conduct the supply market analysis in order to understand trends in cost drivers, supplier market structure.
• Benchmark Vivo Energy’s costs and processes against others in the same market in order to identify opportunities for improvement and cost management.
• Identify new sources and evaluate suppliers’ capabilities.
• Development and Issuance of the tender documentation (Request for Information, Request for Proposal, Request for Quote); the receipt and analysis of offers from bidders.
• Identify new sources and evaluate suppliers’ capabilities.
• Develop the negotiation strategy; lead the negotiation process with potential bidders.
• Execute reverse auctions or Online Bidding when applicable.
• Maintain all the company records related to the procurement activity (Contracts Board Submission Documents, Contracts, Contracts logs, etc)
• Use dedicated IT tool system to report against targets.
• Responsible to ensure compliance with policies and procedures in alignment with sourcing strategy; and that appropriate audit trails are embedded in procurement programs, for internal audit and performance management purposes.
• Report exceptions where business procurement activities are not followed e.g. splitting large payments into multiple small payments, Payment without Purchase Orders, etc.
• Provide Category Managers with information as requested and contribute in sourcing initiatives to drive measurable improvements in the areas of customer satisfaction, compliance and cost benefits.
• Drives continuous improvements of processes and procedures in collaboration with the Category managers and business departments involved.

Supplier Management :

• Track supplier deliverables/metrics and monitor processes to manage supplier performance that are consistent with Vivo Energy objectives.
• Responsible for supplier relationship of key contractors whose operations are strategically important to the company, including business demand and portfolio management.
• Maintain supplier relationships focusing on superior quality, competitive price, and timely delivery.
• Work with suppliers to continually identify process improvements and cost reduction opportunities.
• Contributing to the periodic business reviews with key suppliers to ensure strategic priorities agreed at the outset are delivered in a timely and cost effective manner.

Business Partnering:

• Establish and maintain effective working relationships with cross-functional, internal teams and suppliers partners in order to facilitate the best communication practices, add value, and reduce costs.
• Provide guidance to business partners to influence spend, cost savings and vendor rationalization.

Contract Management:

• Ensure implementation of global contracts, compliance with terms and conditions when placing orders and users are informed and aware of all initiatives.
• Ensure that contract reviews are undertaken and lessons learnt fed back into the commissioning and procurement process to ensure continuous improvement.
• Ascertain with Contract Holder support that issues of non-compliance or variation in contract are picked up early and either dealt with or appropriately escalated for resolution.
• Give a full support to the contract holders to manage properly the key contracts in all steps from initiating the start up to executing the close out and feedback.

Requirement/Skills

• CP professional with at least 3 years’ experience in Procurement functions, preferably fully versed in requisition to pay practices.
• Demonstrates in depth understanding of purchasing policies, negotiations and procurement procedures
• Proven ability to integrate operational CP processes in complex situations, and to bring change into working practices
• Ability to make decisions and execute with support of stakeholders
• Ability to influence peers and lead cross-functional teams.
• Proven track record of execution excellence and delivering results
• Well organized and able to manage competing priorities
• Strong analytical skills and ability to work independently
• Good communications and inter-personal skills
• Strong project management/leadership skills
• Very good commercial sense
• Purchase order processing knowledge
• Financial awareness.