Protocol Officer (AfCFTA) at African Union

Reports to: Protocol Officer (P2)

Directorate/Department: Protocol Services

Division: Protocol Division

Number of Direct Reports: 2

Number of Indirect Reports: 0

Job Grade: P1

Purpose of Job

Support the development and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat

Main Functions

• Assist on the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Provide support in implementation of programs, policies and procedures within the division;
• Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
• Provide support to senior officers in setting the overall research direction of a relevant policy area;
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Assist in the preparation of protocol information guidelines for delegates and participants of AfCFTA meetings on the modalities of accreditation and seating plans
• Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA and keep protocol related documents of historical value and ensure their periodical update
• Assist in securing and maintaining ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places
• Provide protocol assistance to staff and handle in-house and external enquiries
• Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
• Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager;
• Oversees the work of the staff under his supervision;
• Oversees the processing of Exit Visas for the departing staff;
• Perform other duties as may be assigned

Academic Requirements And Relevant Experience

A Bachelor’s Degree in International Relations and Diplomacy, Public Administration, Humanities or any other related discipline with 2 years of relevant work experience

Required Skills

• Oral and written communication skills
• Excellent analytical thinking and problem solving skills
• Planning and organizational skills
• Ability to successfully manage ambiguity
• Ability to work across business units / geographies; cultural sensitivity
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage;

Oral Interview

• Strategic Insight..
• Developing Others
• Change Management
• Managing Risk

Core Competencies

1. Teamwork and Collaboration..
2. Accountable and Complies with Rules..
3. Learning Orientation

Functional Competencies

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for result:
• Continuous Improvement Focus

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGE:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

REMUNERATION:

Indicative basic salary of US$25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 21,196.80 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be made not later than March 8, 2023.

Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.

Only applications registered online with a complete curriculum vitae (CV) attached will be considered.

The Africa Union is an equal opportunity employer and female candidates are strongly encouraged to apply

Requisition ID: 1623