Senior Assistant - Document Receiving, Payables, General Accounts at Aga Khan University Hospital

Responsibilities

• Review vendor invoices against goods received notes (GRNs), purchase orders (POs), and delivery notes to ensure accurate billing
• Identify and resolve discrepancies in collaboration with the warehouse, procurement, and vendors
• Timely dispatch of validated vendor invoices to document recording section of finance.
• Use vendor statement to cross check and reconcile all documents as per statement
• Liaise with warehouse staff to confirm goods received and reconcile inventory records as required.
• Work with procurement and vendor management teams to address and resolve invoice or delivery issues
• Ensure adherence to company policies, internal controls, and regulatory requirements when validating invoices.
• Maintain up-to-date knowledge of finance, accounting, and procurement policies affecting invoice processing and suggesting process improvement to streamline.
• Accurately input validated invoice data into the PeopleSoft financial system for payment processing.
• Generate periodic reports on validated invoices, discrepancies, and any delays in processing for process improvement.
• Prepare audit schedules for assigned accounts and ensure these are ready for annual audits
• Retrieve documents for review by auditors as may be requested by the audit team

 Requirements:

• Bachelor Degree in Accounting and Finance or
• Professional training ACCA / CPA (K)
• Over 3 years of professional experience in finance.
• Excellent accounting skills and knowledge of double entry
• Excellent communication and interpersonal skills
• Technical skills in accounting applications and MS Excel
• Excellent in analytical skills
• Proficiency in accounting software and enterprise resource planning (ERP) systems