Stores Officer at Ghana News Agency

Job Description

Key Duties and Responsibilities

• Ensure optimal stock availability in stores for user departments.
• Ensure proper and timely acquisition of stocks and supplies.
• Ensure replacement is done in real time and facilitate the acquisition.
• Issuance of stocks to various user departments per approved policies.
• Ensure all invoices are timely compiled and data entry done before forwarding the documents to Accounts.
• Filing of all important documents in main store.
• Reconciliation of stock both physically and in the system daily.
• Take Annual Stocks and prepare Stock Sheet.
• Ensure that store items are properly arranged and labeled in the Stores.
• Record receipts and issue in the Bin Cards and sign them.
• Generate various reports and reconciliations and submit to concerned users.
• Take action for disposal of expired stock as per approved procedure.
• Attend audit by the External Auditors.
• Perform any other duties assigned by Superior Officers.

Qualification Required & Experience

• Bachelor’s degree holder (Logistics & Supply Chain Management) or relevant degree with five (5) years work experience.
• Member of a professional body (CIPS)
• Ability to maintain professional relationships with internal and external stakeholders and work with all categories of employees.
• Good planning and organizing skills.
• Ability to meet deadlines and execute projects.
• Good decision making based on thorough analysis.
• Accuracy and attention to details
• Organizing and prioritizing schedules
• Confidentiality and Proper judgement
• Vendor relationship skills
• Information management skills
• Problem analysis and problem-solving skills
• Professional integrity
• Good knowledge of accounting software/tools, Microsoft Excel, Word, PowerPoint and internet