Warehouse Receipt System Council (WRSC) is a State Corporation in the Ministry of Agriculture, Livestock, Fisheries and cooperatives established by the Warehouse Receipt System Act No. 8 0f 2019.
Warehouse Receipt System (WRS) is a process where owners of commodities (Farmers or Aggregators) deposit their commodities in a certified warehouse and are issue...
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Job Purpose
The Chief Executive Officer/Registrar will be responsible to the Council for the day-to-day management and administration of WRSC. He/she will ensure the effective and efficient execution of WRSC’s mandate and implement actions and strategies for achievement of stated goals and objectives.
Key Responsibilities
- Oversee formulation, implementation, interpretation and review of WRS policies, procedures, standards and guidelines.
- Ensure compliance with the Warehouse Receipt System Act (2019), Regulations (2021), Strategic Plan and other relevant instruments.
- Facilitate establishment, maintenance and development of the warehouse receipt system for agricultural commodities in Kenya.
- Establish and maintain a central registry for warehouse receipt transactions under the Act.
- Promote development of a national network of warehouses capable of issuing warehouse receipts.
- Coordinate duties and standards for warehouse operators, inspectors, graders, weighers and collateral managers.
- Oversee development and enforcement of commodity grading and weighing systems in conjunction with relevant agencies.
- Monitor and oversee issuance, suspension or revocation of registrations or licenses under the Act.
- Lead development and review of guidelines on fees and charges payable for examinations, inspections and registrations.
- Coordinate dispute resolution mechanisms and advise on regulations necessary for dispute resolution under the Act.
- Publish names of licensed and suspended warehouse operators and collateral managers.
- Enhance stakeholder collaboration and engagement for system development.
- Publish prescribed fees and charges in the Kenya Gazette and on the official Council website.
- Appoint and gazette warehouse receipt system inspectors.
Person Specifications
Minimum requirements:
- At least fifteen (15) years of cumulative service, with five (5) years in Senior Management (public or private).
- Bachelor's degree in Agriculture, Agricultural Economics, Agribusiness, Food Science & Technology, Agricultural Engineering, Economics, Business Administration/Management, Finance, Commerce, Marketing or equivalent from a recognized institution.
- Master's degree in any of the specified fields (or equivalent) from a recognized institution.
- Leadership certificate from a recognized institution.
- Membership to a relevant professional body (where applicable) and in good standing.
- Professional qualification and valid practicing license where applicable.
- Proficiency in computer applications.
- Demonstrated professional, managerial and administrative competence, and understanding of national goals and policies.
- Must fulfill the requirements of Chapter Six of the Constitution.
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Key Duties and Responsibilities
Accounting & Financial Control
- Verifying payment vouchers and committal documents in accordance with laid down financial rules and regulations.
- Processing payments, imprest, travel advances and appropriation in aid returns.
- Receiving Cash, banking, balancing and reconciling cash books on daily basis.
- Verifying bank reconciliation statements, statutory deductions payments, and receipting of all monies due and payable to the Council.
- Preparing and maintaining accurate prepayments, accruals and provision schedules.
- Validating personal and merchant claims guided by cash balances in the cash books in line with the National Treasury circular and guidelines.
- Applying sound accounts principles, systems and techniques in accounting for finances, assets, revenue, expenditure and costs.
- Accounting for special funds, programmes and projects funds.
Reporting & Budgeting
- Monitoring revenue collection and expenditures based on approved budgets.
- Analysing payments and carrying out data analysis to support preparation of accounting report.
- Preparing financial statements and reports of the Council.
- Prioritizing of programs and activities for results based allocation of resources.
- Evaluating and scrutinizing expenditure proposals.
- Compiling information required in the budgetary process.
- Processing medium term expenditure and revised estimates budget.
- Monitoring commitments on expenditures for recurrent, development and donor funds.
- Preparing budgets for the recurrent and development votes.
- Preparing quarterly financial expenditure forecasts and reports.
- Initiating proposals seeking funds for additional expenditure and re-allocation of funds.
- Ensuring timely disbursement of funds and monitoring expenditures on projects and programmes.
Person Specifications
Mandatory requirements:
- Have Served for cumulative nine (9) years three (3) of which mush have been in the grade of Senior Accountant, or equivalent position in a comparable organization.
- Bachelor degree in any the following disciplines: Commerce, (Accounting or Finance option) Finance, Business Management, (Accounting or Finance option) or a relevant equivalent degree from a recognized institution.
- Certificate in Management Course from a recognized institution.
- Certified Public Accountants Kenya (CPA-K) or equivalent qualification form a recognized institution.
- Been a Member to ICPAK and in good standing.
- Be Proficient in Computer Applications.
- Have shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
- Audit Planning and Execution
- Undertaking audit assignments and preparing detailed audit observations and reports.
- Carrying out institutional risk evaluation, and efficiency audit.
- Conducting financial and systems audit.
- Leading audit team in implementing audit work plans.
- Implementing audit fieldwork strategy.
- Examining vouchers, cashbooks, ledgers, confirming the propriety and accuracy of the transactions.
- Verifying utilization of Council’s resources.
- Auditing of systems and processes.
- Evaluating and documenting audit evidence.
Risk & Compliance Management
- Carrying out risk assessment and management guidelines.
- Stocking and carrying our risk assessment, corruption, risk assessment and anti- corruption awareness activities.
- Undertaking audit investigations.
- Carrying out audit follow- ups on implementation of recommendation and preparing audit report.
Support & Documentation
- Providing support in the development and updating of internal audit manual.
- Carrying out audit inspections of Council’s records.
- Collecting and verifying data on periodical financial returns, estimates and expenditure.
- Preparing audit operational plans.
Person Specifications
Mandatory requirements:
- Have served for cumulative nine (9) years three (3) of which mush have been in the grade of Senior Auditor, or equivalent position in a comparable organization.
- Have a Bachelor degree in any the following disciplines: Commerce, (Accounting / Finance option) Economics, Business Administration, (Accounting /Finance option) or equivalent degree from a recognized institution.
- Have a Certified Public Accountants Kenya (CPA), Kenya Final Certificate Association of Certified Chartered Accountants (ACCA) part III or equivalent qualification from a recognized institution.
- Be a registered Member or any of the following professional bodies and in good standing: - Institute of Internal Auditors (IIA), Institute of Certified Public Accountants of Kenya (ICPAK) or Information Systems Audit and Control Association (ISACA).
- Have a Certificate in Certified Information System Auditor (CISA) from Kenya Accountants National Examinations Board (KASNEB).
- Have a Certificate in Management course from a recognized institution.
- Be Proficient in Computer applications.
- Have shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
- Collecting, collating, processing and interpreting statistical data.
- Implementing of the Council’s strategic plan and service charter.
- Implementing the Council’s performance contract and master plan.
- Developing departmental work plans and aligning them to the budget.
- Monitoring and reporting on progress in the implementation of projects and programmes.
- Conducting economic analysis and baseline survey.
- Preparing Council’s Public Expenditure Review and Mid Term expenditure Framework (MTEF) budget.
- Providing input in the preparation of development plans.
Person Specifications
Mandatory requirements:
- Served for a cumulative six (6) years, three (3) of which must have been in the grade of a Planning Officer I or equivalent qualification in a comparable institution.
- Bachelor’s degree in any the following disciplines: Economics, Statistics, Mathematics, Philosophy of Economics or equivalent qualification.
- A professional qualification and been a member to a relevant professional body and in good standing.
- Been Proficient in computer applications.
- Shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
- Sourcing and inviting for suppliers through request for quotations.
- Preparing procurement plans, local purchase orders, periodic and annual supply chain management reports and returns.
- Participating in tender opening and evaluation.
- Inspecting the conditions of goods received.
- Checking and verifying issue notes and invoices.
- Carrying out market survey and research.
- Reconciliation of records.
- Implementing provision of the procurement manual.
- Identifying unserviceable, obsolete and surplus stores and equipment for disposal in accordance to laid down procedures and regulations and issuing stores to users.
Person Specifications
Mandatory requirements:
- Served for cumulative six (6) years, three (3) of which must have been in the grade of a Supply Chain Management Officer I or equivalent qualification in a comparable institution.
- Bachelor degree in any the following disciplines: Procurement and Supply Chain Management, Purchasing and Supplies Management, Supply Chain Management, Procurement and Contract Management, Logistics and Supply Chain Management, Procurement and Logistics Management or equivalent qualification.
- Be a member to a relevant professional body and in good standing.
- Be Proficient in computer applications.
- Shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
- Taking oral dictation.
- Using e-office to research and process data.
- Operating office equipment.
- Attending to visitors and clients.
- Handling telephone calls.
- Handling customer inquiries and complaints.
- Coordinating schedules of meetings and appointments.
- Coordinating travel arrangements.
- Ensuring security of office records, equipment and documents, including classified materials.
- Ensuring security, integrity and confidentiality of data.
- Establishing and monitoring procedures for record keeping of correspondence and file movements.
- Maintaining an up to date filing system in the office.
- Preparing responses to routine correspondence.
- Managing office protocol and etiquette.
Person Specifications
Mandatory requirements:
- Served for cumulative six (6) years, three (3) of which must have been in the grade of Office Administrator I or equivalent qualification in a comparable institution.
- Bachelor’s degree in any of the following disciplines: Secretarial Studies; Business and Office Management or equivalent qualification.
- Professional qualification and membership to a professional body of a good standing where applicable.
- Supervisory management course from a recognized institution.
- Proficiency with computer applications.
- Demonstrated professional competence in management of office administrative services.
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Key Duties and Responsibilities
- Preparing and reviewing legal documents/instruments.
- Drafting legal documents, leases and contracts.
- Drafting legal opinions and reports on various issues affecting the Council.
- Preparing progress reports on courts cases.
- Undertaking research on specific legal areas.
- Ensuring compliance with the policy, legal requirements and provisions in all the undertakings of the Council.
- Safeguarding the interests of the Council in all legal matters.
- Liaising with the Office of the Attorney General on legal matters.
- Identifying issues and areas for legal policy formulation and review.
- Identifying legal risks, and developing mitigation measures.
- Negotiating disputes with a view to settling them out of court.
- Representing the Council in court and other legal fora.
Person Specifications
Mandatory requirements:
- Served for cumulative six (6) years, three (3) of which must have been in the grade of Legal Officer I or equivalent qualification in a comparable institution.
- Bachelors of Laws degree from a recognized institution.
- Post Graduate Diploma in Law from **Kenya School of Law**.
- Been admitted as an **Advocate of the High Court of Kenya** with a valid **Practicing Certificate**.
- Been registered as a member of the **Law Society of Kenya (LSK)** in good standing.
- Be Proficient in computer applications.
- Shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Implementing policies, strategies, guidelines, standards, frameworks and regulations on compliance and quality assurance.
- Ensuring the operations of the Warehouse operator promote efficiency, effectiveness and integrity.
- Enforcing commodity standards, quantity and quality assurance for the warehouse receipting system.
- Issuance, suspension or revocation of registration or licenses issued under the Act.
- Levying fees and other charges, payable for the examination, inspection, issuance and renewal of registrations and licenses under the Act are paid.
- Undertaking inspection of warehouse operators using the standard approved system and inspection tools.
- Preparing guidelines on the minimum qualifications and competencies required of graders and weighers.
- Ensuring effective warehouse operators service delivery to the depositors.
- Maintaining the list of names for publication of warehouse operators and collateral managers who have been issued with licenses and those whose licenses have been suspended.
- Preparing the list for Gazettement of warehouse receipt system inspectors.
- Undertaking inspection of Warehouse operators for compliance.
- Preparing compliance and quality assurance reports in a timely manner.
- Preparing Programmes for incorporation in the division's work-plans.
- Mentoring and coaching staff under supervision.
- Ensuring compliance with principles of good governance, transparency, accountability, ethics and integrity.
- Ensuring full implementation of operational and technical manuals by the stakeholders.
- Preparing guidelines and qualifications for appointment of warehouse inspectors.
Person Specifications
Mandatory requirements:
- Have served for cumulative six (6) years, three (3) of which must have been in the grade of a Compliance and Quality Officer I or equivalent qualification in a comparable institution.
- Have a Bachelor degree in any of the following disciplines: Agriculture, Agricultural Economics, Agribusiness, Food Science and Technology, Marketing, Finance, Economics, Commerce, Management Information Sciences or its equivalent qualification.
- Be a Member to a relevant professional body where applicable and in good standing.
- Be Proficient in computer applications.
- Have shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Processing human resource management decisions with existing rules regulations and procedure.
- Preparing and processing training projections.
- Updating payroll and compiling human resource data for compliment control.
- Verifying human resource data/information related to recruitment, appointment, discipline, promotions deployment and pension administration.
- Preparing and compiling reports on the implementation of performance management systems including performance appraisal.
- Implementing staff welfare schemes such as group personal life and accident, medical or insurance schemes.
- Preparing records of staff training and development programs for the Council.
Person Specifications
Mandatory requirements:
- Have served for cumulative six (6) years, three (3) of which must have been in the grade of a Human Resource Management Officer I or equivalent qualification in a comparable institution.
- Have a Bachelor degree in any the following disciplines: Human Resource Management, Human Resource Planning and Development, Labour and Industrial Relations, Business Management (HRM Option) or equivalent qualification.
- Be a member to a registered professional body in good standing where applicable.
- Be a Member to a relevant professional body and in good standing.
- Be Proficient in computer applications.
- Have shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Carrying out sensitization of the public on the operations, roles, responsibilities, accessibility and benefits of WRS.
- Undertaking capacity building of relevant stakeholders in relation to the agricultural commodities.
- Carrying out relevant training programs as scheduled.
- Communicating training programs to the relevant stakeholders.
- Preparing reports on training programs undertaken.
- Consolidating attendance records of participants.
- Checking validity and authenticity of certificates issued under the Act
- Preparing reports on the performance and operation of Collateral Managers
Person Specifications
Mandatory requirements:
- Have served in the grade of Certification and Compliance Officer II, for a minimum period of three (3) years
- Have a Bachelor degree in any the following disciplines: Education, Agriculture, Commerce, Operations Management, Business Administration or equivalent qualifications.
- Been Proficient in computer applications.
- Have shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Validating data entry on warehouse receipt transactions.
- Approving cataloguing warehouse receipt transactions for conformity.
- Maintaining records of warehouse receipt transactions.
- Recommending replacement of warehouse receipts.
- Verifying central registry records.
- Implementing guidelines, procedures, standards and work plans of the Central registry.
- Ensuring the completeness and conformity of the warehouse receipt to set standards.
- Documentation and archiving of warehouse receipts.
Person Specifications
Mandatory requirements:
- Have served in the grade of Registration Officer II, for a minimum period of three (3) years
- Have a Bachelor's degree in any of the following disciplines: Information Science, Management Information Science, Library Science, Records Management, Business Information Technology, Information management, Archives and Records Management, or equivalent qualification.
- Be Proficient in computer applications.
- Have shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Verifying documentation of warehouse receipt transactions.
- Validating completion of warehouse receipt transactions.
- Updating Information on warehouse receipt collateral credit.
- Verifying preparations and updating of warehouse receipt details for trading.
- Receiving and consolidating requests for transfer of warehouse receipts.
- Verifying data for monitoring and evaluation of warehouse receipt transaction and financing framework.
- Validating information on warehouse receipt transactions.
- Documenting and archiving of warehouse receipt records.
- Maintaining records of warehouse receipt transactions.
- Reconciling central registry records.
- Verifying the completeness and conformity of the warehouse receipt to the set standards.
Person Specifications
Mandatory requirements:
- Have Served in the grade of Receipt Transaction Officer II for a minimum period of **three (3) years
- Have a Bachelor degree in any the following disciplines: Finance, Accounting, Commerce, Economics, Actuarial Science, Statistics, Management Science, or a relevant equivalent degree.
- Been Proficient in computer applications.
- Have shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Maintaining Local Area Network (LAN) and Wide Area Network (WAN).
- Coordinating drawing and scheduling preventative and corrective maintenance.
- Reviewing security features of the warehouse receipt for conformity.
- Providing technical ICT support to users.
- Installing and configuring ICT equipment and services.
- Certifying use of hardware and software and ensuring that all are licensed.
- Maintaining and supporting information system and/ or implementing new computer-based systems.
- Monitoring backup logs and resolving any failures.
- Undertaking periodic review of information technology security requirements including encrypting digital signatures, access controls, data integrity, authentication exchange, traffic padding, routing control and notarization.
- Validating, analysing, coding, testing and implementing computer programs.
Person Specifications
Mandatory requirements:
- Have served in the grade of ICT Officer II for a minimum period of three (3) years.
- Have a Bachelor degree in any the following disciplines: Computer Science, Information Science, Information Communication Technology, Business Management and Information Technology or equivalent qualifications.
- Demonstrated and shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Implementing guidelines, standards, frameworks and plans on Investment promotion.
- Scanning and proposing potential investment opportunities.
- Supporting investments in the development of privately and publicly managed warehouses.
- Implementing business and investments plans in collaborations with stakeholders.
- Undertaking market surveys to identify investments and business opportunities.
- Facilitating implementation of investment projects on marketing.
- Mapping of investment opportunities along the value chain and preparing investor’s profiles.
- Linking depositors to financial institutions for warehouse receipt financing.
- Preparing investment promotion programmes in local and international markets.
- Identifying trends and growth opportunities for WRS Investment.
- Preparing content on investor manuals.
- Participating in investor conferences, forums and related activities on WRS.
- Preparing a program on aftercare for investors.
- Linking investors to value chains participating in WRS.
- Analysing investment promotion data.
- Participating in investment promotion activities and compiling reports.
Person Specifications
Mandatory requirements:
- Have served in the grade of Investment Promotion Officer II for a minimum period of three (3) years .
- Have a Bachelor degree in any the following disciplines: Marketing, Business Management, Commerce, Agribusiness, Business Administration or equivalent degree.
- Be Proficient in Computer applications.
- Shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
- Carrying out audit checks and identifying any accounting errors.
- Collecting data on periodical financial returns, estimates and expenditure.
- Examining vouchers, cashbooks, ledger confirming the property and accuracy of the transactions
- Auditing of systems and processes.
- Auditing annual accounts and conducting financial audit.
- Identifying any accounting errors, cases of fraud and initiating investigations.
- Carrying out audit inspections of Council’s records
Person Specifications
Mandatory requirements:
- Have Served in the grade of Auditor II for a minimum period of three (3) years.
- Have a Bachelor’s degree in any the following disciplines: Commerce (Accounting or Finance option), Finance, Business Administration (Accounting/Finance option) or equivalent degree.
- Have a Certified Public Accountants (CPA) part II or Certified Chartered Accountant (ACCA) part II or equivalent qualification.
- Be Proficient in Computer applications.
- Shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Preparing payment vouchers and processing imprest and travel advances.
- Receiving cash, banking, balancing and reconciling cash books on daily basis
- Posting payments and receipts in the cashbook.
- Providing safe custody of cash and payment vouchers.
- Preparing and updating creditor, debtors and general ledgers and liaising with customers to provide billing information.
- Preparing monthly bank accounts reconciliationsand processing of statutory deductions payments.
- Preparing and maintaining accurate prepayments, accruals and provision schedule.
- Checking the Vote Book and ensuring budgetary controls are in place.
- Ensuring safe custody of accountable documents.
- Reviewing monthly, quarterly and annual management reports.
- Reviewing vote book entries and undertaking monthly variance analysis.
- Conducting below the line analysis accounts.
- Providing input in the preparation of budget estimates.
Person Specifications
Mandatory requirements:
- Have served in the grade of an Accountant II for a minimum period of three (3) years.
- Bachelor's degree in any of the following disciplines: Commerce (Accounting or Finance option), Finance, Business Management (Accounting or Finance option)or equivalent qualification.
- Certified Public Accountants (CPA) part I or equivalent qualification.
- Be Proficient in computer applications.
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Key Duties and Responsibilities
Overview of Functions
- Implementing policies, procedures, frameworks, strategies, plans, legislations, standards and regulations on corporate communications.
- Promoting the corporate image of the Council
- Identifying and implementing branding, awareness and social responsibility activities to enhance visibility of the Council.
- Uploading events and information on the Council’s website
- Monitoring and managing media coverage and submitting media reports.
- Organizing the Council’s public job specifications and corporate events
- Editing, designing and distributing Information, Education, Communication (IEC) including merchandise and promotional materials.
Person Specifications
Mandatory requirements:
- Served in the grade of Communications Officer II for a minimum period of three (3) years
- Bachelor’s degree in any the following disciplines: Journalism, Mass Communications, Public Relations, International Relations, Arts or equivalent qualification.
- Be Proficient in Computer applications.
- Shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Driving motor vehicle as authorized.
- Carrying out routine checks on the vehicle's cooling, oil, electrical and brake systems, tyre pressure etc.
- Detecting malfunction of vehicle systems.
- Maintenance of work tickets for vehicles assigned.
- Ensuring security and safety of the vehicles on and off the road.
- Overseeing safety of the passengers and/or goods therein.
- Maintaining cleanliness of the motor vehicle.
- Preparing motor vehicle periodic reports
Person Specifications
Mandatory requirements:
- Have served in the grade of Driver II for a minimum period of three (3) years.
- Have Kenya Certificate of Secondary Education (KCSE) mean grade D (plain) or equivalent qualification.
- Have a valid driving license free from any current endorsements and valid for the required classes of vehicles.
- Have passed Occupational Trade Test for Drivers Grade III from Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution.
- Possess a First Aid Refresher Certificate lasting not less than one (1) week from St. John Ambulance or KIHBT or any other recognized institution.
- Be proficient in computer applications.
- Have a valid Certificate of Good Conduct from the Kenya Police Service (DCI).
- Shown merit and ability as reflected in work performance and results.
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Key Duties and Responsibilities
Overview of Functions
- Collecting and delivering office items, documents, mail, parcels and postage;.
- Carrying out photocopying and document binding;
- Maintaining general cleanliness in area of deployment;
- Collecting and disposing litter;
- Moving and arranging office equipment and furniture;
- Preparing Tea; and
- Locking and opening office premises;
Person Specifications
Mandatory requirements:
- For appointment to this grade, an officer must have: -
- Served in the grade of Office Assistant II for a minimum period of three (3) years;
- Have Kenya Certificate of Secondary Education mean grade D- or equivalent qualification;
- Be proficient in computer applications;
- Have shown merit and ability as reflected in work performance and results.
Method of Application
Interested candidates should visit the Council’s website https://wrsc.go.ke/careers/ for the full job descriptions and specifications. Candidates who meet the requirements should submit an application quoting the Job Reference and position. Applications to include a cover letter, curriculum vitae with details of daytime contacts and email address, current and expected remuneration, names and contacts of three (3) referees. Applicants must also attach copies of academic and professional certificates, valid licenses, membership to professional institutions, copy of national ID/passport and copies of valid clearance certificates in fulfillment of the requirements of Chapter six (6) of the Constitution of Kenya 2010.
Email Applications to be sent to [email protected] with the job reference number and position as the subject.
Hand-delivered and posted applications should be submitted in a sealed envelope indicating the job reference number and position on the envelope and as the subject of the letter, and addressed to;
The Chairperson
Warehouse Receipt System Council
Ground floor, Tea House- Naivasha Rd, off Ngong Rd
P.O. Box 22757-00505
NAIROBI
All applications should be received on or before Date 15th December, 2025 at 5:00pm.
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