Job Vacancies at Kempinski Hotel Gold Coast City

he overall scope of this role is to process and handle all banking postings within the hotel together with a personal assistant role to the Controller.

Key Responsibilities

• Responsible for following and understanding all Kempinski Policies & Procedures.
• Responsible for behaving in a professional and harmonious manner and following the Kempinski code of conduct.
• Responsible for scheduling meetings for the Controller.
• Responsible for getting all documents from other departments sign at the specific set times of the day.
• Responsible for performing any additional duties assigned by Management and assisting in other areas of Accounting as needed.
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the Controller
• Manage assigned phone calls and correspondence (e-mail, letters, packages etc.)
• Support accounting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever required
• Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel. 

Desired Skills and Qualifications

• 1-3 years in general accounting experience
• Excellent oral and written skills (as applicable)
• Ability to handle high volume with attention to detail
• Excellent written and verbal communication skills
• An ability to establish and retain effective working relationships with hotel staff and clients/vendors
• Strong organizational and time management skills
• Applies a professional, confidential and ethical approach at all times
• Works in a safe, prudent and organized manner
• Ability to operate computer and office equipment
• Proficiency in Excel and Word
• Experience in respective accounting software is a plus
• Knowledge of the generally accepted accounting principles and local regulations

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The incumbent in this position is responsible to procure quality food, beverages, materials, equipment, supplies and services for the hotel while minimizing cost. All work is carried-out in line with the hotel’s policies & procedures.

Main Responsibilities

• To initiate purchase requisitions as required and ensure the lowest cost consistent foods, beverages, materials, services, equipment, and supplies with  required quality standards are procured on a timely basis.
• To identify local vendors and maintain working relationships with them whiles  negotiating rates.
• To ensure requisitions are properly approved and maintain follow-up systems on all purchases.
• To verify prices on corporate contract items.
• To follows corporate guidelines on purchasing from corporate suppliers.
• To handle receiving, storage, and distribution of all goods to effectively and  efficiently meet hotel and corporate requirements.
• o ensure that purchased items adhere to corporate standards and if not to take corrective action as required.
• To ensure that all goods on invoices are counted or weighed.
• To verify information on dates and prices of goods.
• To maintain all necessary control records and reports.
• To take inventories, ensure stock are up to par and to rotate stocks appropriately in order to minimize breakage.  
• To process and file executed requisitions properly.
• To maintain the competitive status and profitability of the purchasing operation by monitoring industry trends and recommending appropriate action to be taken.
• To provide assistance in the calculation of cost of food and other goods and services based on purchase price.
• To secure competitive bids as required and requested.
• To bring needs for repair or maintenance to the attention of the Controller.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health &
•  Safety.
• To ensure that all potential and real hazards are reported and rectified  immediately.
• Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Desired Skills and Qualifications

• Equivalent of a College Diploma in any related field such as Administration or Finance.
• Minimum of 2 years’ experience in a purchasing position preferably in an international five star hotel.
• Negotiation skills
• Knowledge of the hotel industry suppliers and the local market
• Ability to work and communicate in a multinational environment
• English – excellent oral and written skills
• Luxury Hotel Experiences 
• People Oriented
• Passionate for European luxury
• Good Communication skills
•  Ability to establish and retain effective working relationships with hotel staff and clients/vendors.
• Excellent organisational and time management skills
• Ability to identify and delegate tasks effectively
• Applies a professional, confidential and ethical approach at all times.
• Works in a safe, prudent and organized manner.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)