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  • Posted: Nov 18, 2020
    Deadline: Not specified
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    Abt Associates is working on a wide range of efforts in Ghana, including programs to protect people from malaria, strengthen the country's health system, evaluate the impact of financial incentives on agriculture, expand clean energy and boost regional and global trade.


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    Finance Assistant

    Abt Associates is currently seeking qualified individuals to fill temporary position of a Finance Assistant (9 positions). Successful candidates will be contracted for up to 4 months. Candidates that live in any of the districts mentioned below will have an added advantage.

    Bunkpurugu – Yunyoo, Tatale Sanguli, East Mamprusi (Gambaga), Gushegu, Karaga, Kumbungu, Mamprugu Moagduri (Kubori), West Mamprusi (Wungu).

    Females are particularly encouraged to apply!

    Responsibilities of Finance Assistant

    • Work closely with District Operations Coordinators in confirming engaged personnel for payment
    • Prepare payroll for seasonal staff, coordinate the payment of per diems and ground transport  for participants at trainings and stakeholder meeting through mobile money
    • Ensure that seasonal workers contracts are signed and filed prior to the start of spray campaign
    • Source for quotations and prepare purchase requisitions and purchase orders for vendor payments
    • Handle all finance related activities in the districts
    • Collect and properly record in a computer all financial data for project activities in the assigned district
    • Adhere to the company’s financial policies and procedures
    • Record and analyze fuel consumption for vehicles in the district and advise on any discrepancy
    • Ensure swift payment of invoices by properly reviewing and verifying all submitted invoices
    • Any other duty assigned

    Required Skills or Experience

    • Minimum of HND or Bachelor’s  degree in Accounting preferred, with two years working experience in Accounting, and Finance
    • Proficiency in English and one or more Ghanaian Northern Language is a plus.
    • Work overtime if necessary and meet deadlines for reporting.
    • Knowledge of USAID regulations is an advantage.
    • Good level of competence in MS Excel and MS Word programs
    • Good inter-personal communication skills
    • Good organizational skills and good problem solving ability

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    Logistics Assistants

    Responsibilities of Logistics Assistants

    • Manage all inventory received for IRS in the assigned district on a daily basis.
    • Responsible for compliance to and routine completion of all paperwork required at each stage of the supply chain in the district
    • Prepare weekly logistic and supply needs tracker for each operational site of the district.
    • Supervise management of the district store rooms to make sure they are in compliance with the best warehouse and inventory management practices
    • Prepare inventory requests and follow up on the requests
    • Prepare monthly inventory  status reports
    • Work closely with store assistants to serialize insecticides using barcoding system
    • Work closely with store assistants in the assigned district to ensure proper inventory movement documentation and sufficient supply of materials at all times during IRS campaign.
    • Work closely with respective Store Assistants and Site Managers to demobilize all sites and send all designated IRS materials to the district store
    • Ensure all forms of solid waste are transported from site stores to district stores and onward transportation to Tamale regional warehouse.

    Required Skills or Experience

    • Minimum of Higher National Diploma in purchasing and supply or other relevant field
    • Previous experience in logistics management is preferred
    • Good communication, negotiation and analytical skills
    • Team player able to work under pressure to meet deadlines
    • Must  have basic knowledge in  computer literacy  with good understanding in the use of MS office applications and experience of operating electronic gadgets such as tablets and smartphones
    • Previous work experience in IRS will be an added advantage

    go to method of application »

    Data Cleaning/Entry Assistant

    Abt is currently seeking qualified individuals to fill a temporary position of Data Cleaning/Entry Assistant (20 positions). Successful candidates will be contracted for up to 2 months. Candidates that live in any of the following districts will be preferred: Bunkpurugu-Nakpanduri/Yunyoo-Nasuan (Nakpanduri), Tatale-Sanguli, East Mamprusi (Gambaga), Gushegu, Karaga, Kumbungu, Mamprugu Moaduri (Yagaba), West Mamprusi (Walewale).

    Females are strongly encouraged to apply!

    Responsibilities of Data Entry Assistant

    • Enter data collected during the project activities into a project database.
    • Perform regular and extensive data cleaning.
    • Address data collection errors and perform regular data cleaning
    • Generate and print various data reports from a database when requested
    • File all completed data forms according to project data filing protocols
    • Support relevant sessions of trainings for seasonal IRS workers on mobile Data collection (MDC)
    • Sync mobile data from tablets to the database and charge the tablets on daily basis
    • Provide ad hoc technical support to spray teams on mobile data collection
    • Conduct data collection verification exercises in the communities when required
    • Support verification and reconciliation of community mobilizer days worked/payments

    Required Skills or Experience

    Requirements for Data Entry Assistant position

    • Minimum of Diploma in computer science, data management or any other related field
    • Certificate in DHIS2 is required (visit the following link for free course on DHIS 2 and certification: https://academy.dhis2.org/courses/HISP/DHIS2_Level1/2015_Q1/about)
    • Experience in data entry and management is an advantage
    • Good interpersonal, communication and analytical skills
    • Proficiency in English and one or more northern Ghanaian language will be an advantage
    • Comfortable using spreadsheet applications, such as MS Excel.
    • Comfortable using, troubleshooting, and providing support on smart devices usage.
    • Comfortable with using the DHIS 2 system for data entry, cleaning 

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    Store Assistants

    • Keep daily records of all materials moving in and out of a store using Stock Cards, Request and Delivery Forms, Store Ledger and other inventory forms.
    • Keep all inventory forms updated daily
    • Ensure that each unit of insecticide moving in and out of the store is properly labeled, serialized and recorded
    • Ensure that all used materials (e.g. empty sachets, nose masks, etc.) are correctly recorded labeled andstored properly
    • Ensure the store is clean, well-organized and items neatly packed on pallets.
    • Carry out weekly inventory traking
    • Assist to demobilize the operations site  and transport all forms of solid waste from the site to district store in collaboration with Logistics Assistant and Site Manager.
    • Assist Site Manager if the need arises.

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    Spray Operations Data Coordinator

    • Lead training sessions for temporary workers on mobile technology (mHealth) tools.
    • Test mobile phone applications; purchase and activate SIM cards
    • Test existing phones and batteries and create a phone inventory
    • Update the project mHealth tool handbook in order to prepare the phones for activation and the software platform to manage the data collected through phones-based tools
    • Assist with preparing tablets and charges for mobile data collection exercise.

    During the campaign

    • Send out job aid messages per established schedule
    • Troubleshoot any technical issues with the phones, tablets or any other related equipment to ensure smooth daily operation of the gadgets
    • Manage inventory of all phones used during spray operations
    • Aggregate mHealth data for the final report.

    Required Skills or Experience

    Requirements of spray operations data coordinator position

    • Minimum of Higher National Diploma in information communication and technology (ICT) or other related field.
    • Experience in data management with demonstrated ability to plan and coordinate large-scale data collection.
    • Experience with data analysis and interpretation of results will be an advantage.
    • Ability to work under pressure with little or no supervision
    • Excellent interpersonal skills and ability to work as part of a team.
    • Good understanding and experience (preferred) of software platforms for mass SMS
    • Strong computer skills with good understanding on the use of MS Excel and Access and also understand DHIS2 operations  for more information visit: (https://academy.dhis2.org/courses/HISP/DHIS2_Level1/2015_Q1/about)
    • Proficiency in English and one or more northern Ghanaian languages will be an advantage.
    • Willingness to travel to the IRS implementing districts.
    • Previous work experience in IRS will be an added advantage.

    go to method of application »

    Monitoring And Evaluation (M&E) Assistant

    Responsibilities of M&E Assistant

    • Train IRS seasonal workers on data collection tools and procedures
    • Supervise field data collections and provide on-the-spot solutions to the data collection errors including troubleshooting issues with electronic tablets and data entry
    • Perform data collection verification in project-supported communities
    • Coach personnel on data entry and verification
    • Ensure timely delivery of data (on mobile tablets or paper forms) from the field to the data center
    • Supervise Data Entry Assistants to follow protocols for data cleaning, entry and syncing
    • Assist Site Managers and the District Operations Coordinator (DOC) to draw daily spray operations and supervision plans
    • Ensure tablets for mobile data collection are fully charged, have enough data bundle and are in good shape
    • Provide technical support for mobile data collection
    • Produce weekly spray data progress reports for the assigned district
    • Analyze spray data to inform decisions for ongoing spray operations in the assigned operational sites and district
    • Perform other duties as assigned by the DOC and/or the program M&E Manager

    Required Skills or Experience

    Requirements for M&E Assistant position

    • Minimum of Higher National Diploma in statistics, Computer science or a related field
    • Experience in field data collection with demonstrated ability to plan and coordinate large scale data collection exercise
    • Knowledgeable and experienced in data analysis and interpretation
    • Good organizational, report writing and management skills
    • Excellent interpersonal skills and ability to work as part of a team
    • Strong computer skills with good understanding on the use of MS Excel
    • It is recommended for candidates to complete free DHIS2 course via https://academy.dhis2.org/courses/HISP/DHIS2_Level1/2015_Q1/about
    • Candidate will have added advantage if s/he:
      • Is proficient in one or more Northern Ghanaian Languages
      • Has previous work experience in IRS.
      • Is willing to live and travel within the district assigned.
    • Ability to ride a motorbike and possess a valid (motorbike) license is a MUST1

    Method of Application

    Select a preferred district from the list provided above and state it in your application letter. Application letters that do not have specific district indicated will not be considered.

    To apply, submit an application letter and CV, address to “Through the Operations Manager” PMI VectorLink Project, Ghana- Tamale, using one of the instructions below:

    1. Email application to the following address: [email protected] Please indicate the position and preferred district in the subject line of the email. Emails without district and Job title will not be considered.
    2. Deliver application by hand to the Abt/PMI VectorLink Project office located near the former VSO office off the SSNIT Road BB Gas Junction, Tamale.

    Deadline for submission of applications is 5:00pm Tuesday December 15, 2020

    Applications submitted after this date will not be considered.

    Only short-listed applicants will be contacted.

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₵ 407K from 7 employees
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