Administrative Assistant at Plan International

The Administrative Assistant at Plan International in collaboration with Vocational Training for Females (VTF) Programme will be responsible for managing and distributing information within the office_ Sitie will be in charge of sending and receiving correspondence. as well as managing the filing systems, both hard and soft copies of documents on all partners. businesses and beneficianes

Specific Roles

• Ensures that logistics and matenals, including quarterly project plans are available to all project staff for smooth implementation of the project:
• Provides secretarial and office management support for the effective implementation of the project objectives
• Attends to correspondence, emails. faxes
• Manages office diary calendar and appointments
• Ensures that all boo. (visitors. attendance. vehicle. equipment) are well kept
• Receives and directs office calls
• Assists in arranging conferences, meetings, special events
• Assists in the filing and managing database of the programme
• Supports in the documentation of all reports arid other clerical duties
• Writes minutes of meetings
• Participates in quarterly project planning and review sessions.
• Performs basic book keeping duties
• Ensures work environment and amenities are in good order
• Fulfils the organisation's Safeguarding Policy at all times to protect Children and the Youth from all forms of abuse
• Performs any other duties that may be assigned from time to time to support the achievement of the PASEWAY Project Goals

Qualification, Skills and Experience

• An HND or related certificate in Secretaryship
• At least 3 years working experience in a similar capacity
• Good organisational and coordination skills
• Ability to multitask
• Ability to work independently and as a teen) player who demonstrates leadership qualities.
• Good ICT skills, including web browsing. Microsoft applications (Word)