Finance Assistant at Fairtrade

Job Description

Finance Management

• Assist in the execution of the FTA financial policy manual, systems and procedures
• Make payments to all suppliers
• Ensure correct postings are made in the financial system
• Prepare cheques for signing
• Reconcile the bank account & petty cash balances
• Ensure accurate data entry of financial reports in the system
• Regularly prepare financial activities reports when required.

Requisitions and Procurement

• Prepare requisitions for revenue for facilitation of workshops and trainings sessions
• Prepare and facilitate requisitions for procurement of office assets and other office running costs
• Establish, maintain and update suppliers data base
• Regularly, maintain supplies database
• Facilitate travel requests for FTA consultants, board members and staff

Budgeting

• Assist in monitoring office budgets and provide regular reports and alerts.
• Liaise with relevant managers in drafting budgets

HR and Administrative Support

• Ensure all transport and travel issues are handled effectively
• Ensure the kitchen supplies are provided
• Maintain manual and computerized records of staff files
• Ensure annual renewal of licenses is done on time
• Establish good relations with suppliers
• Providing answers to customers and picking calls

Filling and Retrieval System

• Establish an effective filing system for the finance  & HR documents and files

Required Skills or Experience

• Bachelor’s degree in Finance/Accounting

Other Specialist Training or Certifications

• CPA, Diploma in Business Administration, IT or related courses holder

Minimum Years of Relevant Experience

• At least 3 years’ experience of providing administrative support, HR and Finance

Skills and Competencies Required

• Knowledge of Systems & Procedures
• Knowledge of financial systems, including accounting systems and budgetary control

Competencies

• Skills in using MS Office applications especially Word, Excel, Outlook and PowerPoint and knowledge of accounting software
• Knowledge of the local taxation laws and general accounting convention
• Knowledge of the Labour laws in Cote d’Ivoire
• Excellent analytical skills
• Excellent written and oral communication skills
• Creative and innovative
• Strong interpersonal skills
• Ability to work with English language