Job Vacancies at HPW Fresh and Dry Ltd

Job Description

• Department: Human Resources
• Reports To: Recruitment Officer
• Location: Onsite at HPW Fresh and Dry Ltd, Adeiso, E/R.

Job Purpose

The human resource Assistant shall be responsible for the administrative support of day-to-day human resource operations.

HR Job Duties

• Handle employee attendance records.
• Assist in recruitment and selection
• Scheduling job interviews and assisting in interview process
• Preparing new employee files
• Performs HRIS data entry and personnel file maintenance.
• Assists employees and supervisors with basic interpretation of HR policies and procedures
• Administering new employment assessments
• Assists with benefits administration.
• Serve as a point of contact for all casual employees
• Assist with payroll processing which includes ensuring leave and sick time, absence deductions, workers bonus, overtime are tracked in the system
• Maintain current HR files and databases
• Assists with Employee PF Management
• Update and maintain employee records
• Maintain records related to grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained
• Assists in employee surveys/HR audits

Additional Duties

D/ Specific Duties in Regard to BRC issue 6 Global Standard for Food Safety

You shall assist in the fulfillment of the following clauses in the standard:

• Staff facilities
• Housekeeping and Hygiene (ie: staff facilities)
• Training
• Personal hygiene
• Medical Screening
• Protective Clothing

Required Skills or Experience

Qualification

University Degree in Human Resource Management with hands-on experience in HR and a Member of HR Professional body

Technical & Personality Competencies

• Very good knowledge in Human Resource Management
• Good verbal and written communication skills
• Good planning and organization skills
• Ability to work in a Team
• Attention to detail
• Integrity
• Confidentiality
• Ability to relate effectively to people at all levels

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Job Description

• Department: Operations
• Reports To: Logistics Coordinator
• Location: Onsite at HPW Fresh and Dry Ltd, Adeiso, E/R.

Job Purpose

To Monitor and verify imports documents and imports permit

Job Duties

• Handle Import monitoring by keeping register
• Responsible for receiving and dispatching of import documents
• Verify import documents (Invoices, transport documents, packing list, etc) accuracy (eg. Descriptions, HS codes, etc
• Request for corrections/amendments on documents with errors
• Handle freezones exemptions on imports.
• Initiate the acquisition of import permits (eg PPRSD permit for plant produce)
• Liaise with clearing agents at the various entry points for clearance (Airport, Tema, Elubo, Hamile and Aflao) of all imports
• Coordinate clearance procedures at the port, resident customs for e trak deactiva-tion
• Ensure on time clearance at all entry points to eliminate/reduce demurrage.
• Receive cleared goods, organize offloading at the factory and handing over to the appropriate store/ user
• Handle all payments for services by clearing agents
• Update import returns and filling of import documents
• Prepare and submit monthly and quarterly returns to administration.

Required Skills or Experience

Qualification

HND or First Degree in accounting /logistics & supply chain with at least National Service experience in similar role

Technical & Personality Competencies

• Good knowledge in Microsoft office suite, especially MS Excel, Word and PowerPoint
• Ability to communicate effectively both orally and in writing
• Good planning and organizational skills
• Ability to work in a Team
• Ability to meet tight deadlines
• Attention to detail
• Ability to relate effectively to people at all levels

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Job Description

• Department: Human Resources
• Reports To: HR Manager
• Location: Onsite at HPW Fresh and Dry Ltd, Adeiso, E/R.

Job Purpose

To coordinate and support the development and delivery of effective learning & development programs and organisational development initiatives.

Key Responsibilities and Duties

• Coordinates the development, delivery and evaluation of staff learning and development programs and the implementation of an annual corporate training plan and budget.
• Monitors regularly to ensure training and development policies and procedures are applied fairly and uniformly throughout the company
• Identify training and development needs within the organisation through job analysis, appraisal schemes and regular consultation with Line managers
• Coordinates the preparation of and execution of annual training programmes
• Designs training and development programmes based on the needs of the organisation
• Consider the costs of planned programmes and keep within budgets
• Plan and assess the ‘return on investment’ of any training or development programme
• Liaises with Departmental Heads and supervisors to prepare orientation programmes for new staff and co-ordinates the execution of such programmes.
• Develops and implement systems for evaluating the effectiveness of training and development programmes
• Liaises with departmental heads on career development programmes for key staff and follow up regularly to ensure that such programmes are on track
• Provision of data for Free Zone reporting on trainings on quarterly basis
• Prepares training bonds for staff who are sponsored for trainings
• Develops vocational trainings program in cooperation with KNUST or other institutions related to the below:
  • Food processing and technology
  • Agriculture
  • Plant technicians
• Prepares and deliver induction and refresher trainings on selected topics
• Maintains database on training and development activities
• Provides guidance to line managers to help them identify learning needs of staff
• Monitors and reviews the progress of trainees through questionnaires and discussions with Line managers
• Ensures that statutory training requirements are met
• Evaluates training and development programmes and present quarterly reports to management
• Amends and revise programmes as necessary, in order to adapt to changes occurring in the work environment
• Assist line managers and trainers to solve specific training problems, either on a one-to-one basis or in groups
• Administrates Learning Management System (LMS) and ensure systematic capture of corporate training records and data.
• Designs and facilitates training sessions as and when necessary
• Develops and coordinates “in-house” training sessions / programs.
• Prepare Quarterly reports on training effectiveness.

Additional Duties

D/ Specific Duties in Regard to BRC issue 6 Global Standard for Food Safety

• You shall assist the HR Manager in the fulfillment of the following clause in the standard: 7.1 Training

Departmental Relations

Maintains contact with departmental heads and other line managers/staff

External Relations

Maintains contact with local training institutions, government departments, consultancy firms.

Required Skills or Experience

Qualification

University Degree in Human Resource Development or Social Science with hands-on experience in training and development

Technical Competencies

• Ability to design and facilitate training events
• Very good knowledge of learning and development systems and principles
• Ability to design and administer key learning and development systems

Personality Competencies

• Good verbal communication and presentation skills
• Ability to relate effectively to people at all levels

Supervisory Competencies

• Ability to plan and organize training programmes
• Ability to prepare training budgets and monitor the execution
• Ability to deliver work to tight deadlines