Jobs at African Women's Development Fund (AWDF)

Purpose of the Assignment

• The aim of the internship is to provide support to the Finance Department.

The roles and responsibilities are as follows;

• Support transaction processing - receive and review all payments due by uploading the information
• Support filing of all supporting documents
• Send payment notifications and follow up on receipts and upload receipts
• Provide support for the preparation of financial reports as needed
• Record minutes of departmental minutes
• Perform any other duties as assigned

Consultant’s Profile

The consultant should have:

• A University degree in accounting or finance related field
• Relevant experience in the public or private sector

Competencies

The intern should have the ability to:

• Basic understanding of double entry book keeping,
• Able to Analyse basic finance data
• Ability to handle sensitive information in an appropriate manner, including maintaining high levels of confidentiality.
• Ability to review invoices or other finance schedules and identify mistakes
• Able to write clearly about finance related issues identified
• Able to contribute to the improvement in process using experience and knowledge of financial processes
• Excellent team spirit, presentation and interpersonal skills;
• Strong sense of integrity and continuous demonstration of honesty, transparency and accountability
• Excellent writing skills, command of written and spoken English including ability to document processes.
• Must be self-confident and willing to learn
• Prioritize work to meet goals and objectives within the acceptable timeframes.
• Have excellent interpersonal skills
• Handle stressful situations with ease and composure
• Have commitment to principles of Women’s rights and gender equality
• Demonstrate commitment to AWDF’s values of feminist leadership, accountability, diversity, respect and solidarity.

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Job Summary

• Reporting to the Finance Manager, the Junior Finance Assistant is required to provide support to the Finance Department of the organisation to achieve the overall objectives of accountability, transparency and integrity in the planning and implementation of AWDF’s work.  The post holder must demonstrate the highest levels of integrity at all times and in all aspects of the work and maintain strict confidentiality.

Specific Duties

Transaction Processing

• Provide support for the processing of transactions and accounts payable to supplier
• Prepare vouchers and process payments for authorised local suppliers (ie online, cheques and bank transfers)

Filing and Documentation

• File all supporting documents for every transaction for easy access and reference. Follow-up and ensure that payments are received and duly acknowledged by the recipient.

Updating of Accounting Software reporting and reconciliation

• Post all transactions (with the exception of grants, salaries and other journals) into the accounting software.
• Prepare and reconcile all cash books to the bank statements accurately and in a timely manner
• Assist in the preparation of detailed periodic financial reports to stakeholders

Finance Support

• Support all external and internal audits of the organisation
• Take minutes of all departmental meetings
• Assist with special projects as assigned by the Finance Manager
• Participate in the monitoring visits of grantees to assess their financial management

Essential Knowledge and Experience

• Understanding of accrual accounting and their impact on the statement of financial position and performance
•  Able to make presentations to a small group and deal with questions raised
• Able to write
•  Able to review requests for payment and identify exception
•  Knowledge and experience working on the Sun System Accounting software
•  Accuracy and attention to details
•  Ability to analyse and interpret financial data
•  Ability maintain confidentiality

Qualifications

• 3 years’ experience in Finance Department
• A relevant degree in Finance/Accounting

Organisational Competencies:

• All staff members must demonstrate AWDF Core values in all their professional relationships and any interactions that may reflect on AWDF:
• Respect 
• Inclusive Diversity 
• Feminist Leadership 
• Professionalism, accountability and stewardship 
• Solidarity and Partnerships
• AWDF has a Zero Tolerance Approach to all forms of corruption which is an offence for which immediate dismissal without benefits will result.

go to method of application »

Job Summary

• Reporting to the Finance Manager, the Junior Finance Assistant is required to provide support to the Finance Department of the organisation to achieve the overall objectives of accountability, transparency and integrity in the planning and implementation of AWDF’s work.  The post holder must demonstrate the highest levels of integrity at all times and in all aspects of the work and maintain strict confidentiality.

Specific Duties

Financial Planning and Reporting

• Assist in preparation of organizational Annual Budget and Donor Specific budgets 
• Assist the Finance Manager to prepare, project accounts statutory accounts and audit schedules and liaise with auditors during the annual audit 

Financial Management and Accounting

• Raise invoices in Sunsystems for all approved supplier contracts
• Prepare on line payments or bank transfers to approved suppliers
• Undertake day to day input of transactions on the accounting system and the maintenance of financial records including inputting and completion of postings to meet the month-end reporting deadline of the 15th of the preceding month
• Assist in the maintenance of the internal expenditure control system which ensures that vouchers processed are matched with supporting documents and completed transactions are correctly recorded and posted in SUN SYSTEMS

Team work

• Attend and participate in staff meetings as required.
• Ensure confidentiality on all appropriate matters and recognise that any breach of confidentiality may be a dismissible offence.
• Exhibit high level of integrity at all times.

Essential Knowledge and Experience

• Understanding of accrual accounting and their impact on the statement of financial position and performance
• Able to make presentations to a small group and deal with questions raised
• Able to write
• Able to review requests for payment and identify exception
• Knowledge and experience working on the Sun System Accounting software
• Accuracy and attention to details
• Ability to analyse and interpret financial data
• Ability to maintain confidentiality

Qualifications

• 3 years’ experience in Finance Department
• A relevant degree in Finance/Accounting

Organisational Competencies:

• All staff members must demonstrate AWDF Core values in all their professional relationships and any interactions that may reflect on AWDF:
• Respect 
• Inclusive Diversity 
• Feminist Leadership 
• Professionalism, accountability and stewardship 
• Solidarity and Partnerships
• AWDF has a Zero Tolerance Approach to all forms of corruption which is an offence for which immediate dismissal without benefits will result.