Jobs at Vivo Energy

Principal Accountabilities:

• Set priorities and ensure efficient planning and scheduling of trucks and timely deliveries of orders to enable the continuous supply of product to our customers within the terms of the SLA.
• Ensure all released orders are regularized and tripped in SAP before loading of BRV
• Liaise closely with Dispatchers, CSC, class of market to ensure priorities and efficiency in supplies and improve customer satisfaction/increase market share.
• Ensure fairness and transparency in allocating trips to various contractors within long and short distances.
• Download OTIF/OT report / data and explain variance
• Carry out the role of the Shell focal point for all fuel dispatch related issues
• Present monthly reports on contractor work allocation.
• Monitor the performance of our contracted fleet in terms of turnaround time/frequency of breakdown.
• Ensure we do not violate the UPPF.
• Serve as backup support for supplies coordinator and fleet supervisors.

Key Challenges:

• The main challenge is to strike a balance between excellent customer service in terms of product availability and delivery.
• Must ensure fairness in allocation of trips to all transporters.
• Must have an over view of the total process from –order placement, depot operations and final distribution to the end customer.

Job Knowledge, Skills & Experience:

• Minimum HND Qualification or Equivalent

• To add: VE Leadership competencies as appropriate.

Competence

Proficiency Level

Functional Competencies

• Logistic planning and exchanges
• Awareness
• Product handling and control
• Awareness
• Depot operation and asset management
• Awareness
• Road and non road transport planning
• Awareness
• Customer service order taking and scheduling
• Awareness
• Road delivery operations
• Awareness
• Health, safety and environment management
• Awareness
• Scheduling and operation
• Mastery

HSSE Competencies

• Product Stewardship
• Awareness
• Lead, Prepare and Apply HSSE Risk Management
• Knowledge

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Ensuring adequate safeguard and security of all company cash and on time processing of customer receipts

Principal Accountabilities:

• Process all receipts (cheques, banker’s drafts and Pay in Slips) onto customer accounts accurately and promptly.
• Track return cheques and provide timely reports and reversals when they happen
• Perform daily Cash Recon to ensure that receipts and postings were captured accurately during the day.
• Assist Credit Controller/Treasurer with decision making about the credit worthiness of customers.
• Assist Reconciliation Accountant to clear outstanding reconciliation items.
• Keeping AR unapplied balances at a minimum
• Ensure that all receipted cheques are banked on due dates into Vivo Energy Ghana accounts before 4:00 pm..
• Any other job related duties to be assigned from time to time by the Treasurer.
• Training of back up.

Key Challenges:

• Timely and accurate processing of transactions
• Work under pressure especially at (month-ends), to meet and achieve tight deadlines
• Understanding of customer /sales requirements.
• Assertive /professional approach when communicating to customers both internally and externally

Requirements

• Competencies:
• Knowledge
• Experience

• Good written and oral communication skills
• Fast and accurate data input skills
• Attention to detail
• Customer focus
• Ability to work autonomously while keeping other team members informed as appropriate
• Ability to work under pressure and time constraints
• Ability to recognize issues, attempt resolution and escalate problems if unable to resolve
• Good analytical competencies
• Ability to adapt to changing environment
• Ability to deal with competing priorities and complex issues
• Ability to lead a team and coach people for performance

Knowledge:

• Good working knowledge of Word, Excel and Ms Outlook,
• Very good English (written and oral)
• Good knowledge of accounting controls
• Desired knowledge of SAP accounting system.

Experience:

• Min. 2 years of experience in accounting environment, with experience in several accounting processes.
• Experience in bank cashiering as well as cheque processing will be an advantage
• Knowledge in SAP receipting will be an advantage.
• Obtain a degree in Accounting or Finance related area from a recognize University degree
• Some ongoing professional certification will be a plus