Purchasing Coordinator at Kempinski Hotel Gold Coast City

Description

• The incumbent in this position is responsible to procure quality food, beverages, materials, equipment, supplies and services for the hotel while minimizing cost. All work is carried-out in line with the hotel’s policies & procedures.

Main Responsibilities

• To initiate purchase requisitions as required and ensure the lowest cost consistent foods, beverages, materials, services, equipment, and supplies with required quality standards are procured on a timely basis.
• To identify local vendors and maintain working relationships with them whiles negotiating rates.
• To ensure requisitions are properly approved and maintain follow-up systems on all purchases.
• To verify prices on corporate contract items.
• To follows corporate guidelines on purchasing from corporate suppliers.
• To handle receiving, storage, and distribution of all goods to effectively and efficiently meet hotel and corporate requirements.
• To ensure that purchased items adhere to corporate standards and if not to take corrective action as required.
• To ensure that all goods on invoices are counted or weighed.
• To verify information on dates and prices of goods.
• To maintain all necessary control records and reports.
• To take inventories, ensure stock are up to par and to rotate stocks appropriately in order to minimize breakage.  
• To process and file executed requisitions properly.
• To maintain the competitive status and profitability of the purchasing operation by monitoring industry trends and recommending appropriate action to be taken.
• To provide assistance in the calculation of cost of food and other goods and services based on purchase price.
• To secure competitive bids as required and requested.
• To bring needs for repair or maintenance to the attention of the Controller.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health & Safety.
• To ensure that all potential and real hazards are reported and rectified immediately.
• Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

 
Desired Skills and Qualifications

• Equivalent of a College Diploma in any related field such as Administration or Finance.
• Minimum of 2 years’ experience in a purchasing position preferably in an international five star hotel.
• Negotiation skills
• Knowledge of the hotel industry suppliers and the local market
• Ability to work and communicate in a multinational environment
• English – excellent oral and written skills
• Luxury Hotel Experiences 
• People Oriented
• Passionate for European luxury
• Good Communication skills
•  Ability to establish and retain effective working relationships with hotel staff and clients/vendors.
• Excellent organisational and time management skills
• Ability to identify and delegate tasks effectively
• Applies a professional, confidential and ethical approach at all times.
• Works in a safe, prudent and organized manner.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)