Career Opportunities at The OmniGroup

JOB PURPOSE:

• To coordinate and supervise the activities of the Accounting Section.
• Ensure accounting information captured is accurate and provide timely and relevant reports to enable a review of decisions taken and to service as basis for future decisions.
• Robustly develop, review and implement systems, structures and procedures to enhance productivity and efficiency of the section.

KEY RESPONSIBILITIES AND DUTIES:

• Monitors all accounts transactions to check accuracy and completeness.
• Prepares and review assets, liabilities, expense and capital accounts entries by compiling and analyzing accounting information.
• Documents financial transactions by filing account information in their respective places for ease of retrievals for review and audit purposes.
• Summarizes current financial status by collecting information preparing balance sheet, profit and loss statement, Fixed Assets, Inventory and other reports.
• Substantiates financial transactions by auditing documents and matching the entries.
• Reconciles financial discrepancies by collecting and analyzing account information
• Contributes to team effort by accomplishing related results as needed.
• Reviews all Bank, Balance Sheet and Cash reconciliation.
• Approves daily Posting and vouchers.
• Reviews sales, VAT and WHT reconciliation, and monthly submission.
• Prepares reconciliation statements. A report on outstanding issue and the reconciliation statement must be submitted monthly for corrective actions to be undertaken where necessary.
• Maintains inventory of all Fixed Assets of the entities. Ensure all Assets are adequately tagged and counted periodically. Any discrepancies are also identified, and corrective action taken accordingly.
• Maintains oversight responsibility of inventory for the company and periodically undertakes measures to verify their availability and value in comparison with value in financial records
• Maintains Contracts, follow up with payments and report on contractual activities.
• Sets up and maintain a system in managing activities in the department.
• Follows up on outstanding issues and perform appropriate system entries.
• Prepares monthly, quarterly and yearly management accounts and reports.
• Makes sure organizational goals and targets are achieved.
• Sets up controlling procedures in maintaining and managing the affairs of the section.
• Liaises with management on issues and discussions on innovations and creative ways of accomplishing task(s).
• Ascertains details and train personnel to understand the need for System entries and the use of our current SYSTEM APPLICATION PRODUCTS (SAP)
• Takes up additional task(s), which is/are not specified in the above duties such as Inventory stock take, other innovative tasks, assisting in external audit i.e. Financial and Tax etc.

SUPERVISORY ROLES:

• Supervises the immediate subordinates to ensure that time, quality and other set standards are achieved timeously.
• Appraises the performance of immediate team members and identify and recommend appropriate skill-development and training needs for them.
• Administers rewards and sanctions, as evidently established, to immediate team members in accordance with the company’s disciplinary code and procedure.
• Supervises to inspire through coaching, mentoring, counseling and discipline.
• Assigns tasks and roles to team members ensuring work is equitably distributed among team members

INTERNAL RELATIONS:

• Maintain contacts with local and overseas locations and all heads of department on matters relating to Accounts, Assets and Inventory Management.

EXTERNAL RELATIONS:

• Maintain contacts with company’s clients, Auditors, Ghana Revenue Authority, Banks and other financial statutory organizations.

RESPONSIBILITY FOR ASSETS:

• Responsible for protection, conservation and efficient utilization of all ASSETS including computers and cash assigned to the department

COMPETENCIES:

EDUCATIONAL QUALIFICATION AND EXPERIENCE:

• Membership of a recognized professional accounting body such as ACCA, ICA, CIMA etc.
• Master’s degree in Accounting / Finance from a recognize University
• Minimum of seven (5-7) years working experience in Accounts

TECHNICAL COMPETENCIES:

• Knowledge of the Ghana and French tax laws
• Ability to understand accounting concept and principles
• Ability to prepare and interpret financial statement to management
• Sound knowledge of Ghana company’s code.
• Ability to budget and forecast
• Solid understanding of financial and accounting principles, systems and techniques
• Knowledge of the International Accounting Standards such as IFRS, IAS, etc.
• Ability to design and implement financial processes and systems

PERSONALITY COMPETENCIES:

• Assertiveness – ability to articulate viewpoints and stick to them where necessary
• Attention to details, be concerned with, or analyze detail without getting bogged down.
• Ability to keep to time and other commitments; delivers on commitments made to others.
• Good presentation and verbal communication skills
• Integrity – being truthful, trustworthy, and reliable

MANAGERIAL COMPETENCIES:

• Leadership – ability to explain company vision, values and standards to team members and set the appropriate examples.
• Ability to build a cohesive work team and motivate team members
• Ability to undertake short, medium and long-range planning and execute work plans.
• Knowledge of decision making and problem solving

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Description

• Looking for a great place to do your National Service and develop your skills for future opportunities. This is why you should join Omni Group:
• A career in a diversified group of companies
• A trusted brand
• Innovative solutions with speed
• Diversity, Equity, and Inclusion
• If you are a tenacious and curious young talent looking to develop your skills through National Service then apply.
• We are receiving applications from across all disciplines.

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JOB OBJECTIVE:

• Responsible for the assessment of suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are both cost-effective and of high quality.

KEY RESPONSIBILITIES:

• Demand planning for chemicals by contacting the warehouse team
• Source and procure products and services for the Group
• Monitor and handle Inventory control and reporting for OEL and ODL
• Vendor onboarding and management
• Vendor credit terms negotiations
• Prepare Product Cost Analysis
• Prepare and submit tenders for business prospecting
• Liaise with the Shipping department for the shipment and transportation of purchased goods
• Procure- to- Pay i.e. processing of requisitions
• Follow up with Treasury for supplier payments
• Any other tasks assigned by the Supervisor

INTERNAL RELATIONS:

• Maintain contacts with all departmental and managers on matters relating to business development, client relations, pricing, purchase orders and quotations.

EXTERNAL RELATIONS:

• Maintain contacts with vendors and stakeholders, regulators, where necessary through regular calls and emails to identify and address business needs.

RESPONSIBILITY FOR ASSETS:

• Has responsibility for the management of unit’s budget (forecasting, client management
• Has responsibility for managing the company’s vendor database and handling commercial information confidentially.

COMPETENCIES:

EDUCATIONAL QUALIFICATION AND EXPERIENCE

• First degree in Procurement & Supply Chain / Finance from a reputable university
• Minimum of 2-3 years’ work experience in Commercial & Customer service

TECHNICAL

• Ability to conduct data analysis
• Knowledge of purchasing forecasting skills
• Knowledge of relationship management skills
• Understanding of the global market
• Ability to research new and old vendors

PERSONALITY

• Ability to relate effectively to people at all levels
• Good communication and presentation skills
• Assertiveness – ability to articulate viewpoints and stick to them where necessary
• Ability to keep to time and other commitments; delivers on commitments made to others.
• Ability to pay attention to detail without being bogged down.

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JOB OBJECTIVE:

• Responsible for the processing of invoices for the sale of products and services to clients by generating accurate, complete, and timely invoices to enhance productivity and generate revenue.

KEY RESPONSIBILITIES:

• Attend to all client quotation requests in a timely manner
• Marketing of Group products and services
• Analyse all companies’ purchases and perform pricing for sales
• Follow up with respective clients and ensure receipt of client POs for invoicing
• Ensures all documents related to each transaction (signed delivery/work completion, PO, and quotations) are submitted for invoicing
• Prepares and submits tenders
• Processes bid, performance securities, and bonds
• Processes companies’ registrations and renewals with regulators/authorities
• Maintains Quotation and PO report
• Analyses all companies’ purchases and prepare sale prices for approval
• Prepares and submit sales invoices
• Prepares Sales reports
• Completes Vendor forms and Requests for Information
• Projects management
• Any other tasks assigned by the Supervisor

INTERNAL RELATIONS:

• Maintain contacts with all departmental and managers on matters relating to business development, client relations, pricing, purchase orders and quotations.

EXTERNAL RELATIONS:

• Maintain contacts with clients and stakeholders and regulators, where necessary through regular calls and emails to identify and address business needs.

RESPONSIBILITY FOR ASSETS:

• Has responsibility for the management of unit’s budget (forecasting, client management
• Has responsibility for managing the company’s client’s database and handling commercial information confidentially.

COMPETENCIES:

EDUCATIONAL QUALIFICATION AND EXPERIENCE

• First degree in Finance, Supply Chain / Economics from a reputable university.
• Minimum of 2-3 years’ work experience in Commercial & Customer service

TECHNICAL

• Ability to build relationships
• Knowledge of good negotiation skills
• Knowledge of relationship marketing and selling skills
• Ability to conduct data analysis

PERSONALITY

• Ability to relate effectively to people at all levels
• Good communication and presentation skills
• Assertiveness – ability to articulate viewpoints and stick to them where necessary
• Ability to keep to time and other commitments; delivers on commitments made to others.
• Ability to pay attention to detail without being bogged down.

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JOB PURPOSE:

• To provide critical support to the Group Chief Executive Officer and Senior Management within Omni Group and undertake administrative functions to ensure that the Business Development, Operational and Office Management are carried out effectively and efficiently.

DUTIES:

• Serves as the primary point of contact for appointments and setting up of meetings for both internal and external stakeholders
• Manages the GCEO’s day-to-day diary and meeting schedules
• Liaises with clients and partners at a high-level on behalf of the GCEO
• Supports the GCEO to prepare information for presentations, proposals, media interviews, etc.
• Updates the GCEO on key organizational issues on a regular basis
• Keeps the diary / calendar of the up to date with appointments and commitment and ensure his adherence, albeit with variations.
• Explores and facilitates the creation of rapport with potential business contacts and partners
• Cultivates and maintains an effective relationship with key service providers (Immigration, Airlines, Visa Application Centers / Entities, etc.)
• Coordinates and maintains an up to date record of Business Development initiatives (Proposals, Projects etc.) to aid execution, monitoring and evaluation
• Initiates business ideas and/or proposals for incubation and development
• Identifies opportunities and proposes strategies to nurture such opportunities into pragmatic business projects
• Coordinates the timely submission of weekly operational updates on pending projects as well as new initiatives / proposals (Performance Management File)
• Submits weekly Project management report on the progress of execution (Project Management Template)
• Submits proposals to review existing operations to improve output/productivity
• Provides a bridge for smooth communication between the GCEO’s office and internal departments and external relations, ensuring effective executive and administration support of the GCEO
• Works closely and effectively with the GCEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Facilitates all travel arrangements, lodging and coordination of events 
• Develops, edits and completes written communications to external stake holders including proposals, bids, concept papers, profiles, capability statements and reports.
• Follows up on client contacts and supports the cultivation of ongoing relationships
• Prepares business proposals for prospecting.
• Develops concept papers and strategies for corporate operations.
• Prepares and submits weekly/Monthly/Quarterly reports on all activities.
• Attends to correspondence on behalf of Managing Director.
• Prepares and submits bids for the Group as per spelt out deadlines.
• Any other duty that may be assigned

INTERNAL RELATIONS:

• Relates to all management team members in a cordial but business-like manner. (GCEO and others)

EXTERNAL RELATIONS:

• Maintains contacts with external clients, ministries, other public services, private sector and company’s partners through regular calls, emails and interface through meetings to identify and address the strategic agenda.

RESPONSIBILITY FOR ASSETS:

• Has responsibility for the management of company’s asset
• Has responsibility for managing the company’s client’s database and executive office information confidential

EDUCATIONAL QUALIFICATION & EXPERIENCE

• Degree in Business Administration (BSc) with Marketing / Business Strategy or Degree in Mechanical Engineering Options with 5 to 10years post qualification experience.
• Strong management, organizational, analytical and interpersonal skills.
• Administrative Writing Skills, Reporting Skills, Time Management, Presentation Skills

TECHNICAL

• Strong written and verbal communication skills
• Effective record management skills
• Project management skills
• Strong interpersonal relations
• Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
• Must be emotionally mature and a highly resourceful team-player and have the ability to provide the highest level of customer/client service and response
• Ability to produce accurate work when under pressure.
• Knowledge of report writing skills
• Ability to record and prepare minutes of meetings
• Knowledge of the airline industry
• Ability to organize travel schedules and book reservations
• Good analytical skills, detail handling, problem solving and practical learning
• Sensitivity to confidential matters may be required
• High level of correctness and strong attention to details

PERSONALITY

• High level integrity: Ability to manage clients and company’s secrets confidential.
• Ability to be creative and enjoy working within an entrepreneurial environment that is results driven and mission-led
• Very Good interpersonal skills
• Excellent communications skills: Ability to communicate with people at all levels within and outside the company.
• Excellent presentation skills: Ability to present commercial strategies and programmes to management for approval.
• Creativity and innovativeness, work ethics and values,
• Good interpersonal relationship
• Ability to work in a team to achieve Excellent communications skills: Ability to communicate with people at all levels within and outside the company.
• Excellent presentation skills: Ability to present commercial strategies and programmes to management for approval.
• Creativity and innovativeness, work ethics and values,
• Good interpersonal relationship
• Ability to work in a team to achieve excellence

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JOB PURPOSE:

• To be responsible for assisting the Chief Finance Officer in managing the accounting side of Payables and Inventory of all stock and goods.

DUTIES:

• Develops and implements processes and procedures within the Accounts payable and Inventory function to ensure the accounting records are prepared and maintained in accordance with required standards and that subordinate ledgers and reports (vendor sub ledgers, retentions, aging, etc) reconcile with the general ledger.
• Monitors the accounts payable function to ensure that the accounts payable cycle runs smoothly and effectively and that all inventory is recorded in the ledgers as per the required IFRs
• Develops and implements processes and procedures for the reconciliation of critical vendor accounts with vendor statements. Prepares monthly reconciliation on inventory to ensure the values are stated at fair values and reconciles with values kept by Commercial department
• Interprets for all decentralized components of the accounting function, the Company’s accounts payable and Inventory systems and procedures.
• Reviews and approves all accounts payable and Inventory related journal entries (corrections, reallocations, petty cash, etc). Ensure the right codes are used in posting journals
• Responsible for the timely closing of each payment cycle in coordination with the monthly, quarterly, and annual finance team reporting schedule.
• Collaborates with management, within the Finance Team as well as supporting
• departments, to develop schedules, procedures, and systems to enable the timely and informative accumulation, adjustment, and reporting of accounts payable and Inventory data.
• Coordinates with Internal and External Auditors to establish timetables so that
• accounts payable and inventory requests and inquiries are responded to accurately and efficiently and in a timely manner.
• Review and verify audit confirmation letters from vendors.
• Develop a plan and ensure the implementation training for the accounts payable staff to ensure the proper performance of job responsibilities and professional development.
• The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive.

INTERNAL RELATIONS:

• Maintains contacts especially with management team, all departments and other Mustek entities.

EXTERNAL RELATIONS:

• Maintains contacts and interactions with clients (vendors) and partners through regular calls and emails to establish healthy and good relations.
• RESPONSIBILITY FOR ASSETS:
• Has responsibility for managing the company’s financial information confidentially.
• Efficient management of working logistics.

 
COMPETENCIES:

EDUCATIONAL QUALIFICATION

• A University degree in Business Administration or MBA in finance or Accounting related field
• A professional qualification in Accounting (ACCA, ICA Gh. etc.)
• Industry experience
• A minimum of 2-5 years’ experience

 
TECHNICAL

• Must have requisite knowledge in accounting and also be abreast with the accounting standards such as IAS, IFRS etc.
• Ability to analyze financial issues.
• Ability to interpret financial reports
• Knowledge of Accounting principles and laws.
• Effective planning and organizational skills
• Ability to pay attention to details
• Good knowledge of the various accounting software

PERSONALITY

• High level integrity: Ability to handle clients, banks and company accounts confidential.
• Ability to take initiative with strong organization skills, with ability to work under pressure with minimal supervision.
• Computer literate.
• Ability to adapt and work co-operatively and effectively in different situations.
• Knowledge of how company products works.

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Job Purpose:

•  Responsible for assisting in the analyzing of the financial position of the company and recommending relevant policy actions by collecting, mining, monitoring, and studying data.
• Assist in the preparation of financial reports
• With the help of computer spreadsheets, draw charts and graphs to illustrate technical reports
• Performs data entry, verification, and back-up; and maintain database
• Develops automated accounting applications to improve productivity
• Manages and coordinate the key financial measurements (revenue, gross profit, expense, and profit and cash), and also advise on cost reducing techniques
• Determine the prices at which securities should be offered and syndicated to the public
• Interprets data on yield, price future investment risk trends, stability, economic influences, and other factors affecting investment programs
• Monitor variances, track receivables, and follow up on discrepancies
• Conducts business studies, review accounts, vendor reports, contractual terms, prices, and market oscillations
• Recommends investments and timings; prepare action plans for investment using financial analysis
• Analyzes financial performance and develop forecast models
• Performs budget and cost analysis, reviewing and advisory of financial status
• Performs risk assessments and evaluation of due taxes
• Communicate or liaise with direct management, finance personnel and other analysts in meeting task assigned by the firm
• Presents verbal or oral reports on general economic trends, individual corporations, and whole industries
• Maintain confidentiality of financial information, investment decisions, or any other tasks assigned by the organization

COMPETENCIES:

EDUCATIONAL QUALIFICATION

• A University degree in Business Administration, Data Analytics or Accounting related field
• A professional qualification in Accounting (ACCA, ICA Gh. etc.)
• Industry experience
• A minimum of 2-5 years’ experience

TECHNICAL

• Must have requisite knowledge in accounting and also be abreast with the accounting standards such as IAS, IFRS etc.
• Ability to analyze financial issues.
• Ability to interpret financial reports
• Knowledge of Accounting principles and laws.
• Effective planning and organizational skills
• Ability to pay attention to details
• Good knowledge of the various accounting software

PERSONALITY

• High level integrity: Ability to handle clients, banks and company accounts confidential.
• Ability to take initiative with strong organization skills, with ability to work under pressure with minimal supervision.
• Computer literate.
• Ability to adapt and work co-operatively and effectively in different situations.
• Knowledge of how company products works.
   

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JOB PURPOSE:

•  Responsible for all health, safety, environment, and quality control activities in Omni Energy to ensure compliance with company policies and government safety regulations to achieve quality service and excellence while maximizing profit.

DUTIES:

• Responsible for implementing the Health, Safety, Environmental and Quality Management program in accordance with Regulations and ISO standards
• Maintaining HSEQ Control Procedures and records per national regulations and ISO Standards.
• Prepares and schedules training to cover emergency procedures, workplace safety, and other relevant topics.
• Ensures that material safety data sheets are maintained and readily accessible when needed.
• Develops and implements safety policies to help employers and employees reduce accident-related costs and prevent losses.
• Coordinates daily toolbox meetings in all operational areas and oversee same in other project areas.
• Keeps up to date with all new legislation and development in HSEQ and advising the units of any changes.
• Responsible for implementation of all quality control and assurances procedures.
• Monitors to ensure that workers comply to new HSEQ policies and regulations.
• Coordinates and ensure PPEs are available to all employees and enforce usage.
• Records and investigates accidents and incidents and completes reports.
• Monitors the work environment for unsafe activities and conditions.
• Conducts incident/accident investigations and provides a report to management with recommendation.
• Provides training information and educational activities to staff.
• Conducts risk assessment and job safety analysis.
• Handles HSEQ monthly inspection and suggest interventions.
• Conducts internal and external control audit. Attend external meetings organized by EPA and other reputable house with sectional Heads for advice, suggestions, directions etc.
• Review of HSEQ policies in line with all operations.
• Responsible for1st Aid on site.
• Research on health and safety to be abreast with emerging trends.
• Conducts internal Audit to ensure that every unit complies of the health and safety directives and regulations.
• Performing other assignments as required.

INTERNAL RELATIONS:

• Maintains contacts with local/ overseas departments/ clients and partners and matters relating to H&SE and quality control Management

 
DEPARTMENTAL RELATIONS:

• Maintains contacts with departmental heads and other line managers as well as all staff

EXTERNAL RELATIONS:

• Maintains contacts with company’s clients, government institutions, FDA, EPA etc.) private institutions and other partners to provide industry benchmark and standard operations for business solution.

 
RESPONSIBILITY FOR ASSETS:

• Has responsibility for managing and maintaining confidentiality in matters relating to company’s property and Management as well as keep documentation highly discrete
• Proper management of working logistics.

 
EDUCATIONAL QUALIFICATION AND EXPERIENCE

• BSc or MSc in occupational health and safety management or environmental management or related subject.
• Level 1 or 2 professional Health and Safety certification such as NEBOSH, CSP, IOSH etc.
• Minimum of 5 years’ work experience in a similar position.
• Proficient in Microsoft Office Suite or similar software

TECHNICAL

• Understanding of the organizational health, safety and environmental policies and regulations to ensure a health, safe and environmental compliant working environment
• Ability to monitors the removal of physical, biological, and chemical hazards and trains employees on health, safety and associated environmental policies, procedures, and regulations
• Ability to conducts inspections of work area and equipment for compliance with health, safety, environmental and quality requirements.
• Ensures employees in each function follow established health, safety, environmental and quality procedures and comply with associated government institutions and local regulations
• Ability to design reporting skills system to advise and create a case for prosecution in the event of serious accident at workplace
• Demonstrable skills to provide direction for all quality control activities and advise in the day-to-day operations

 
PERSONALITY

• Ability to relate effectively to people at all levels
• Ability to articulate viewpoints and stick to them where necessary
• Ability to cope with work, time, and people pressures.
• Ability to keep to time and other commitments; delivers on commitments made to others.

MANAGERIAL

• Knowledge of the planning process
• Ability to follow up to monitor people and work activities.
• Ability to build a cohesive work team and motivate team members
• Knowledge of decision making and problem solving
• Ability to plan and organize work

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JOB OVERVIEW:

• We are looking for a creative Graphics Designer to join our team.  This is an exciting opportunity to help us build our brand identity from the ground up, as well as support
• various marketing initiatives and client campaigns. To be successful in this position, you will be a self-starter, capable of delivering brilliant creative ideas, and show amazing attention to detail.

DUTIES:

•  Conceptualizes, creates and produces designs, illustrations, layouts, and typesetting that are innovative, appropriate, effective, accurate, and successful in meeting communication objectives while maintaining established graphic standards
• Develops and designs innovative concepts and content for items such as newsletters, brochures, catalogs, forms, posters, annual reports, booklets, product packaging, labeling and related collateral, as well as electronic communication products (including multimedia presentations and web projects), photography and tradeshow displays.
•  Creates exemplary, intuitive visual design solutions to specification of the deliverable using best practice graphic standards.
• Maintains a visual style and graphics consistent for all design deliverables, through coordination with team members to promote graphic consistency.
•  Ensures concepts, revisions, and final designs are accurate and error free, while successfully managing multiple creative projects simultaneously.
• Ensures integrity of the established communications workflow procedures, including document control processes, and maintains accurate and timely job tracking requirements
• Designs advertisements, annual reports, artwork, books and their covers, brochures, logos, etc. for use by various entities within the Group
• Develops social media content for various company’s products
• Creates high-quality, systematic, and reusable templates for ads, presentations, emails, social media and more
•   Proofreads to produce accurate and high-quality work
• Completes projects by coordinating with outside agencies, art services, printers, etc.
• Contributes to team effort by accomplishing related results as needed
• Provides technical support to the IT Department and other departments as may be required.
• Performs any other duties that may be assigned from time to time

 
INTERNAL RELATIONS:

• Maintains contacts with all departments/Units and matters relating to Graphic Design in the Group

EXTERNAL RELATIONS:

• Maintains contacts with photographers, external agencies, art services, printers, and other company clients through regular calls and emails.

RESPONSIBILITY FOR ASSETS:

• Effective management of working logistics

COMPETENCIES:

EDUCATIONAL QUALIFICATION & EXPERIENCE

• Bachelor’s Degree in Communication Design, Fine Arts or other related field from a reputable university or college
• Professional Graphic Design qualification

TECHNICAL

• Proven graphic designing experience
• Strong portfolio of illustrations or other graphics
• Familiarity with design software and technologies (such as CoreDraw, InDesign, Illustrator, Dreamweaver, Photoshop, etc.)
• A keen eye for aesthetics and detail
• Excellent communication skills
• Ability to work methodically and meet deadlines

PERSONALITY

• High level integrity
• Very imaginative
• Ability to work productively and maintain effective working relationship with people of different national and cultural background
• Curiosity for things related to art
• Open-mindedness and willingness to try new things
• Ability to take criticisms
• Strong problem-solving skills
• Patience
• Highly motivated
• Willingness and zeal to develop on the job through continuous learning

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DUTIES:

• Performs routine and specialized analytical testing on a range of biological samples.
• Follows laboratory’s procedure for specimen collection, handling and processing examinations, reporting of results of examinations, and maintaining records of client/patient test results.
• Maintains defined Turn Around Time (TAT) for all tests performed in the unit.
• Reviews and verifies client/patient results and alerts superior of abnormal or critical results.
• Follows the established policies and procedures whenever test systems are not within the laboratory’s defined acceptable levels of performance
• Documents all corrective actions taken when test methods and systems deviate from established performance specifications.
• Identifies problems that may adversely affect examination performance or reporting of test results and either must correct the problems or immediately notify a supervisor
• Exercises professional judgement in evaluation: specimen integrity, results accuracy and inter-result validity and takes corrective action as necessary. Such corrective action shall include             but not be limited to specimen rejection, recollection, and/or retesting using the same or alternate methods and/or utilizes other skills associated with clinical laboratory practice to ensure validity and accuracy of testing at all times, taking care not to compromise patient care with excessive rejections, reconciliations or delays. If in judgement, a specimen is compromised, the scientists shall include an appropriate disclaimer statement in the report indicating the potential compromised nature of the result.
• Adheres to clinical laboratory’s quality control policies, documents all quality control activities, instrument and procedural calibrations and maintenance performed in accordance with the clinical laboratory’s approval policies and procedures.
• Keeps equipment operating by following operating instructions; troubleshooting breakdowns; calling for repairs in situation of faults.
• Ensures that patient test results are not reported until corrective actions have been taken and the test system is properly functioning.
• Documents information by maintaining and reviewing daily logs and equipment records.
• Resolves problems by examining and evaluating technical problems and selecting corrective steps
• Maintains safe and healthy working environment by recommending and complying with procedures; training and guiding departmental colleagues; complying with codes with assistance from Health and Safety team.
• Participates in proficiency testing samples and ensures that these samples are tested in the same manner as patient specimen
• Assists engineers in installing new biomedical equipment by establishing, adjusting, calibrating and testing performance and ensuring evaluations are done.
• Ensures effective and efficient use of resources. E.g. reagents, consumables, etc.
• Assists and provides training to staff on unit systems and processes to a knowledge level relevant to their position.
• Updates job knowledge by participating in educational opportunities; reading technical publications.
• Takes care of own safety and that of other colleagues and clients as appropriate
• Adheres to safe working practices at all-time within the unit
• Ensures that reagents are adequately prepared, stored and used in manner suitable for patient investigations.
• Ensures duty of care with respect to colleagues, patients and organizations
• Participates in, and contributes to staff meetings.

OTHER DUTIES:

• Maintains contact with Laboratory Manager/Coordinator and colleagues to foster good team working relationships
• Maintains contact with Service Providers to ensure prompt response to request and service required.
• Performs any other duties that may be assigned from time-to-time.

INTERNAL RELATIONS:

• Maintains contacts with Samplers, Line Managers, Lab Administrator, and other Managers on matters relating to laboratory services.

EXTERNAL RELATIONS:

• Maintains contacts with suppliers, clients and where necessary through regular calls and emails to identify and address their needs.

RESPONSIBILITY FOR ASSETS:

• Has responsibility for managing the company’s client’s database and commercial confidential information.

COMPETENCIES:

EDUCATIONAL QUALIFICATION AND EXPERIENCE

• A minimum qualification of BSc. In Life Sciences or equivalent
• Must be registered with the Allied Health Professional Council and must be in good standing.

TECHNICAL

• Knowledge of policies and procedures pertaining to the unit.
• Knowledge of the procedures for specimen collection, handling and processing, test method and analyses, reporting and maintaining records of patient/client test results.
• Knowledge of Quality Management System policies and procedures and, Health, Safety and environment management.
• Ability to perform routine and specialized analytical testing on a range of biological samples.
• Ability to maintain defined Turn Around Time (TAT) for all test performed on the unit.
• Ability to verify and file patient results and alerts superior of abnormal or critical results.
• Ability to adequately prepare, store and use reagent in a manner suitable for patient investigations.

PERSONALITY

• Good communication skills
• Attention to details
• A high level of confidentiality and courtesy
• Excellent listening and organizational skills
• Ability to handle conflicts
• Ability to keep to time and other commitments
• Ability to cope with work, time and people pressures
• Ability to work well in a team or independently
• Ability to understand the business environment in which he or she is working.

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JOB PURPOSE:

• Will be responsible for managing all areas of digital marketing & social media distribution. This includes scheduling content, management and optimizing all posts for reach and engagement.

KEY RESPONSIBILITIES AND DUTIES INCLUDE BUT NOT LIMITED TO:

• Supports in the implementation of strategic sales and marketing plan that expands the company customer base and ensure its strong presence.
• Assists to design, develop and implement sales programs.
• Presents sales and revenue report in consumables, medical device and covid 19 related purchased items.
• Builds, promote strong and long-lasting customer relationship with already existing clients.
• Assists in providing information on all OSP products and services to clients and the public.
• Ability to convert business leads into sales per agreed targets.
• Actively resolve all issues pertaining to Client results by working closely with the laboratory.
• Prospects business leads for the general Laboratory per the agreed targets.
• Contributes the implementation of marketing strategies for the laboratory services, medical device, covid-19 items and management of corporate clients.
• Supports in coordination of the department’s administration and operations activities.
• Organizes and attends marketing activities or events to raise brand awareness for the laboratory services.
• Plans advertising and promotional campaigns for products and services on a variety of media (social, print etc.)
• Maintain and manage multiple pages on different platforms (Facebook, Instagram, Twitter. etc.)
• Monitor analytics, social media trends, brand awareness and online reputation
• Asset creation (social media design, video uploading and editing)
• Stay up to date with viral trends, best practices and technologies
• Work closely with Operations Coordinator on campaigns and branding strategies,

INTERNAL RELATIONS:

• Relates to all departmental heads and other team members in the organization in a respectful and cordial manner.

EXTERNAL RELATIONS:

• Maintains contacts with all hospitals, clinics, Laboratories, Health centers, etc. Companies, Noguchi, Ministry of Health (MOH), other regulatory bodies and all clients, through regular calls, emails, visits and interface with clients to achieve business goals.

RESPONSIBILITY FOR ASSETS:

• Has responsibility for the management of the company’s assets, working tools and equipment.

EDUCATIONAL QUALIFICATION & EXPERIENCE

• Bachelor’s degree in Marketing / Business Administration / ICT or relevant field
• Experience in website design and development
• Industry experience will be an added advantage
• Knowledge in the Adobe suite (Photoshop, illustrator), and CorelDraw Graphics Suite
• Knowledge in Photography/video editing and 3D animation will be an added advantage

TECHNICAL

• Impeccable customer service skills
• Extensive marketing and sales experience
• Understanding of business practices
• Sales-driven, results-driven, and target-driven attitude
• Aptitude for persuasion and negotiation
• Proven track record in sales environment
• Ability to meet and/or exceed monthly and quarterly sales quotas

PERSONALITY

• High level integrity: Ability to manage clients and company’s details confidential.
• Good interpersonal skills, creativity and innovativeness.
• Excellent communications skills: ability to communicate with people at all levels.
• Excellent presentation skills: Ability to present strategies and proposals to management and external parties.
• Ability to work in a team to achieve excellent and results.